Jacksonville, FL 32202 32202

Posted: 07/26/2022 Industry: Admin - Clerical Job Number: 8767

Job Description

Top Reasons why you want to work for this company as an Office Administrator:
  • Ranked #1 Fast Growing Private Construction Company in America
  • Family-oriented company that is big on company culture and atmosphere
  • Voted one of Jacksonville's Best Places to Work
  • Recognized as one of Jacksonville's Coolest Office Spaces

  • Room for growth and advancement

  • Benefit programs to include medical, dental, life and disability insurance

  • Paid vacations and holidays

Office Administrator Work Hours/Pay/location/Industry:
  • Shift: Monday to Friday from 8AM 5PM
  • Pay rate: Flexible depending on experience
  • Location: Downtown Jacksonville
  • Industry: Full-service general contracting firm that specializes in multi-family and commercial construction

Office Administrator Responsibilities:
  • Welcome visitors, clients, subcontractors, vendors, employees, applicants, etc. And notify appropriate individuals of visitor arrival.
  • Build relationships with clients, vendors, employees, peers, and visitors while working enthusiastically with diverse personalities.
  • Coordinate workflow and communication between departments, clients, vendors, employees, peers, and visitors.
  • Maintain a clean and professional reception area.
  • Submit service tickets for IT, building, and office machine repairs as needed. Confirm repairs are complete and follow up when appropriate.
  • Serve as a resource for new employees and assist in the on-boarding process.
  • Maintain and order cell phones, tablets, and computers including ordering, tracking, troubleshooting, and ensuring the return of devices.
  • Order, track, and maintain building and parking passes for employees.
  • Gather, review, and organize timecards for payroll processing.
  • Answer, screen, and forward incoming phone calls.
  • Create, update, and distribute various group email rosters, employee lists, birthday lists, and phone lists.
  • Maintain various shared calendars including tracking schedules and PTO.
  • Receive and distribute all incoming mail and packages and facilitate the shipping of UPS and FedEx items.
  • Ensure breakrooms are clean, presentable, and stocked.
  • Monitor office supplies and place orders.
  • Coordinate office events, meetings, and celebrations.
  • Assist with marketing swag.
  • Perform work related errands as needed.
  • Assist with administrative duties as requested and provide administrative support to team members.

What will you need as an Office Administrator?
  • 2+ years experience providing administrative support in an office setting.
  • Excellent communication and writing skills.
  • Able to maintain a high level of confidentiality.
  • Highly motivated, punctual, organized individual who can work effectively with minimal supervision.
  • Experience working in the Construction industry is preferred.

  • Knowledge of Microsoft Office including Excel, Word and Outlook.

  • Must pass a 5-panel drug test

  • No Felonies in the last 7 years
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