Position: Elections Coordinator Company: Elections Office Assigned Work Location: Orlando, FL 32806 Pay Rate: $21.94 - $41.90/hr. Hours: Monday-Friday, 8am-5pm, in addition to frequent extended workdays and weekend work due to community events. During election periods, extended workdays and weekend work are frequent, sometimes with little or no advanced notice
Top Reasons You Want to Work as an Elections Coordinator for the Elections Office:
Direct Hire Position
Great team environment
Medical Benefits
Dental Insurance
Vision Insurance
Short Term Disability
Long Term Disability
PTO
Holiday Pay
Elections Coordinator Responsibilities: Training & Development
Design, coordinate, and deliver all training materials and documentation to support election procedures and compliance. Collaborate with Public Affairs and Technical Writer to ensure materials meet branding requirements
Document and maintain Elections Department Standard Operating Procedures (SOPs) and training material in collaboration with Technical Writer to support election procedures and compliance
Collaborate with subject matter experts to ensure content accuracy and relevance for all documentation
Supervise and train contracted Election Worker Trainers and conduct orientations and training classes for election workers
With Elections Manager, schedule all training classes, determine class sizes by room, position, workers needed by position and classes to accommodate. Consider days of the week, timeframes, parking, and trainer schedules. Create and provide a calendar to SOE staff and keep it up-to-date. Enter all training classes into Room Outlook Calendars
Monitor changes in legislation to ensure all training aligns with federal, state, and local election regulations
Database Management & Operational Support
Test, implement, and maintain the election worker database, ensuring accuracy and completeness of records
Generate reports on staffing levels, training compliance, and workforce gaps
Coordinate with IT department to troubleshoot database issues and improve system functionality
Ensure data integrity, confidentiality, and compliance with applicable data protection policies
Assign election workers to orientations in the election database
Assist with the coordination of election worker scheduling for municipal elections
Assist with election workers I-9 verification and follow through for compliance
Support candidate filing, qualifying and reporting processes
Serve as a member of the Proofing Team for ballots, layouts, and election communications
Provide backup support (voter registration, vote-by-mail requests)
Perform petition processing and voter record updates
Crosstrain and support other team members
Apply knowledge of Florida election laws to respond to public inquiries
Assist Elections Coordinators and Manager with various duties
Data Analysis & Reporting
Track and analyze election worker staffing, needs and trends including voter mobility and population growth to optimize resource allocation
Evaluate training effectiveness and implement improvements based on feedback and performance metrics
Assist with Election Administration and Voting Survey (EAVS) survey data related to election workers and polling locations
Community Outreach & Recruitment
Assist in the recruitment of election workers through community events in coordination with Public Affairs
Participating in outreach and educational events as needed
General Duties
Handle special projects assigned by leadership
Perform other duties as assigned
What will you need as an Elections Coordinator?
Bachelor’s degree from an accredited degree-granting college or university and three years of experience in an administrative position with responsibility for project management
Exceptional organizational and follow-up skills with attention to detail and accuracy
Advanced proficiency with Microsoft Office products including spreadsheets, formulas, database queries, and word processing, and ability to learn new software programs
Strong verbal and written skills with the ability to build rapport quickly, develop and deliver training programs
Ability to work extended workdays and weekends, with little or no advance notice
Ability to exercise patience when addressing customer issues
Prior experience in managing projects and/or teams
Valid Florida driver license and driving history that meets SOE driving standards – Successful completion of the Orange County Defensive Driving Course
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