Construction Administrative Assistant

Wesley Chapel, FL 33543 33543

Posted: 06/10/2021 Industry: Admin - Clerical Job Number: 8237

Job Description


StaffEx is hiring an Admin Assistant for a custom homebuilding company in Wesley Chapel, FL. The hours are Monday through Friday from 8: 00 am to 5: 00 pm. The starting hourly wage is $14/hr to $18/hr depending on experience.

Job Responsibilities

Assist with setting up meetings, appointments and interviews

Assist with general office needs

Recycle old job files and send them off to archives, filing, and initial setup of new jobs

Separate and file incoming documents into purchasing job files

Assist the Account Manager with scanning, distributing incoming mail, processing change orders, and system maintenance

Input all VPOs into the FAST System and ensure all VPOs are processed weekly

Ensure all invoices received by cut off and ready for builder to approve for payment

Research past due POs, VPOs, or change orders regarding past due accounts

Provide assistance to Purchasing Manager and Builders as required (documentation, correspondence, checking job sites for code compliance etc.)

Requirements

Residential construction experience

Must maintain professionalism with customers and business associates

Ability to manage multiple assignments

Strong attention to detail

Ability to work in a fast paced environment

No felonies in the past 7 years

Must pass a 5-panel drug test
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