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StaffEx is looking for an Administrative Assistantfor the Hillsborough County Supervisor of Elections
Position Title: Administrative Assistant Pay Rate: $22/hr. Assigned Work Location: ESC/CC Hours: Standard 8: 00am – 5: 00pm with the availability to work earlier, later and weekends Supports the Supervisor of Elections by performing a variety of advanced administrative, secretarial and confidential functions and duties. Clerical, secretarial, customer-service, processing and/or internal process-related duties require strong organizational skills, attention to detail, and varying degrees of independent judgment. Position reports to the Chief Communications Officer. DUTIES AND RESPONSIBILITIES
Performs a variety of advanced administrative, secretarial, and confidential functions and duties supporting the Supervisor of Elections and Chief Communications Officer
Maintains the Supervisor of Elections’ calendar; schedules and coordinates appointments, reserves venues, coordinates attendees; assembles handout materials, slideshow presentations and equipment
Prepares, proofreads and distributes correspondence, memos, spreadsheets, logs, meeting minutes, invoices, and reports in final form, for approval or signature of Supervisor of Elections
Reviews incoming postal mail, electronic mail, correspondence, and statements; forwards to the Supervisor of Elections, Chief Communications Officer, or other professional and department staff
May assist Supervisor of Elections and Chief Communications Officer by following-up on the status of time sensitive items
May prepare and distribute outgoing electronic mail and correspondence on behalf of Supervisor of Elections
May access, secure and monitor restricted, sensitive and confidential records or information
Performs other related duties, as required
Requirements:
Bachelor' s Degree from an accredited four-year degree granting college or university or acceptable equivalent experience
Prefer minimum two years of administrative/secretarial experience
Knowledge of processing administrative and secretarial procedures, such as word processing, files and records maintenance, transcription, and other related procedures
Skill in the use of computers, computer related software or programs, local networks, databases and internet search engines
Skill in communication and effective writing, and attention to detail
Ability to transcribe documents and information from different sources
Ability to handle restricted, sensitive and confidential information
Ability to serve the public and represent the Supervisor of Elections Office with courtesy and professionalism
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